Receipt of Funds

1. All monies received must be receipted. Teachers will be issued a receipt book containing the “Report of Receipt Forms” by the business office. The bookkeeper will record the number of the book issued to a particular teacher or staff member. These must be turned in at the end of the year. They are subject to recall and audit anytime during the year.

2. Teachers, principals, and others who prepare the “Report of Receipt” (form) must always sign the form in the space provided.

3. The total must be written and extended to the bottom of the page. Unless the total is written by the person completing the receipt form, the business office will not accept it.

4. Account names and totals must be listed on the receipt form when collections are turned in to the business office.

5. All yellow copies should be left intact in the pad and not torn out. If it becomes necessary to void a page, the white copy should remain in it’s original place, do not tear it out of the receipt book.

6. When a staff member turns in funds a computer receipt will be issued. This receipt should be stapled to the yellow page on which the receipts are recorded.

7. At the end of the school year, all receipt books shall be turned in to the business office. These should be correct and accurate because they will be audited.

8. Staff members should turn in all funds to the business office no later than 2:00 p.m. of each day. Under no circumstances should checks or other funds be held and should be turned in each day.

9. Staff members who have a need may request an “Individual Receipt Book.” This is a book that provides individual receipts for each person turning in money. The person issuing such a book should fully complete all of the information required including the name of the student, amount paid, and reason. They should sign each receipt. This book is subject to audit at anytime and must be turned over to the business office at the end of the school year for audit.