1.
Purchase orders (P.O.’s)
are required in each instance for everything purchased by the teacher or
the department head. These are in
triplicate and can be secured from the business office. Absolutely no purchase orders can be made without
a purchase order.
2. The first step in procurement of supplies, equipment or other materials or services is to get administrative approval. To do this the “Purchase Order Request Form” should be submitted to the principal well in advance. Allow two days for processing.
3. Each department head is responsible for securing the supplies and equipment to be purchased for the department.
4. After the request is approved, purchase orders must be obtained through the business office and completed for each purchase. Distribution of the copies is as follows:
a. The vendor is mailed the original.
b. The business office gets the yellow and pink copy along with the invoice.
c. The teacher or person ordering will receive the pink copy for your records after payment has been made.
5. The purchase order should contain the following items:
a. Postage, freight, shipping, or mailing costs.
b. All orders must contain sales tax in or out-of-state regardless of what the vendor says.
c. Total amount including sales tax and shipping/handling.
d. A deadline for receipt of the order.