Spartanburg District Two Procurement Code

The Spartanburg District Two Procurement Code is a long and complicated document giving specific directions on the handling of many types of purchase orders. Staff members who need information should contact the principal for a copy. The following are quick guidelines that should apply when a purchase is made regardless of the source of funding.

1. Any single procurement not exceeding $10,000 is classified as a small purchase provided that such procurements are not artificially divided so as to constitute a small purchase.

1. Small purchases not exceeding $2,000 do not require quotes. Purchase orders should denote that the “price is fair and reasonable.”
2. Small purchases between $2,000 and $5,000 require two verbal or written quotes.
3. Small purchases between $5,000 and $10,000 require three written quotes.
4. Any procurement exceeding $10,000 must be handled through the sealed bid process. See principal for details.

2. Exceptions to the rules listed above would be for “sole source” and emergency procurements which require written documentation and justification.

3. Purchases of any amount can be made from state bid list without the procedures given above.

4. All purchases over $10,000 must be approved by the district office.

5. All procurements requiring quotes, sole source procurements, emergency procurements, and sealed bid/proposal procurements must be reviewed by the director of business services prior to purchase.

6. A form provided by the district must be attached to the purchase order prior to approval for items costing in excess of $2,000.