Deficiency Notices

1. Teachers/sponsors/coaches/etc. should make every effort to collect monies owed by students, especially for fundraising efforts. Teachers/sponsors are responsible for collecting the monies owed.

2. When a student owes a debt or obligation, the teacher must issue a deficiency notice showing the dollar amount and send a copy to the parent as soon as possible. The entire form is to be completed and signed by the teacher.

3. The issuing teacher will retain a copy of the deficiency notice. The original should be sent to the business office after all efforts at collection have been failed, not in a last minute rush at the year’s end.

4. Deficiency notices should be issued for any debt or obligation and be submitted no later than the date that grades are due. There will be additional dates for seniors and end-of-year processing.

5. Students who leave without paying debts will have the notice attached to the permanent record. Transcripts or any other actions using the permanent record may not be conducted until the debt is cleared.

6. Deficiency notices are due at least two days before senior clearance day on the closing schedule. Diplomas will be held for seniors with outstanding deficiencies.

7. Underclassmen with deficiencies will not be allowed to register for the next school year until the account is cleared.